Speaker Management

Managing speakers for a complex event means coordinating dozens, sometimes hundreds, of confirmations, abstracts, schedule changes, and document submissions.

The B-Com Speaker Management module gives every speaker a dedicated portal to manage their own involvement, and gives your team complete visibility and control from the first invitation to the final stage call.

No chasing emails. No manual updates. No version conflicts.

A self-service space for every speaker.

• They manage their own profile (bio, photo, organisation, contact details).
• View their assigned sessions, topics, and roles in one place, set and update their availability, and accept or decline session assignments directly.
• Consult their full personal schedule — all in their preferred language.

Less work for your team, fewer errors, and more accurate speaker data.

Targeted, trackable, fully automated.

Send invitations to new or existing speakers, collect profiles and availability via personalised messaging, propose preferred time slots, and let speakers confirm or decline with one click.

Real-time notifications keep everyone aligned on changes, deadlines, and updates.

Track response status per speaker at a glance and trigger bulk communications whenever you need to reach the full presenter list.

A visual calendar with drag-and-drop slot allocation. Conflict alerts flag overlapping sessions and double bookings instantly.

The Auto-Schedule wizard places sessions to avoid conflicts, while Abstract Sync keeps session speakers correctly matched to abstract authors.

When the programme is ready, Schedule Lock freezes it with a full audit trail. Step-by-step wizard tools guide you through the most complex scheduling tasks.

Speaker Management is fully integrated and works seamlessly with Abstract & Programme, Registration, Universal App, and Service Desk — one database, no duplication, no inconsistency